Chapter - VII of CGST Rules, 2017
ACCOUNTS AND RECORDS
RULE 56. Maintenance of accounts by registered persons (corresponding section 35)
(1) Every registered person shall keep and maintain, in addition to the
particulars mentioned in sub-section (1) of
section 35, a true and correct
account of the goods or services imported or exported or of supplies
attracting payment of tax on reverse charge along with the relevant documents,
including invoices, bills of supply, delivery challans, credit notes, debit
notes, receipt vouchers, payment vouchers and refund vouchers.
(2) Every registered person, other than a person paying tax under
section 10,
shall maintain the accounts of stock in respect of goods received and supplied
by him, and such accounts shall contain particulars of the opening balance,
receipt, supply, goods lost, stolen, destroyed, written off or disposed of by
way of gift or free sample and the balance of stock including raw materials,
finished goods, scrap and wastage thereof.
(3) Every registered person shall keep and maintain a separate account of
advances received, paid and adjustments made thereto.
(4) Every registered person, other than a person paying tax under
section 10,
shall keep and maintain an account, containing the details of tax payable
(including tax payable in accordance with the provisions of sub-section (3) and
sub-section (4) of section 9), tax collected and paid, input tax, input tax
credit claimed, together with a register of tax invoice, credit notes, debit
notes, delivery challan issued or received during any tax period.
(5) Every registered person shall keep the particulars of -
(a) names and complete addresses of suppliers from whom he has received the
goods or services chargeable to tax under the Act;
(b) names and complete addresses of the persons to whom he has supplied goods or
services, where required under the provisions of this Chapter;
(c) the complete address of the premises where goods are stored by him,
including goods stored during transit along with the particulars of the stock
stored therein.
(6) If any taxable goods are found to be stored at any place(s) other than those
declared under sub-rule (5) without the cover of any valid documents, the proper
officer shall determine the amount of tax payable on such goods as if such goods
have been supplied by the registered person.
(7) Every registered person shall keep the books of account at the principal
place of business and books of account relating to additional place of business
mentioned in his certificate of registration and such books of account shall
include any electronic form of data stored on any electronic device.
(8) Any entry in registers, accounts and documents shall not be erased, effaced
or overwritten, and all incorrect entries, otherwise than those of clerical
nature, shall be scored out under attestation and thereafter, the correct entry
shall be recorded and where the registers and other documents are maintained
electronically, a log of every entry edited or deleted shall be maintained.
(9) Each volume of books of account maintained manually by the registered person
shall be serially numbered.
(10) Unless proved otherwise, if any documents, registers, or any books of
account belonging to a registered person are found at any premises other than
those mentioned in the certificate of registration, they shall be presumed to be
maintained by the said registered person.
(11) Every agent referred to in clause (5) of
section 2 shall maintain accounts
depicting the,-
(a) particulars of authorisation received by him from each principal to receive
or supply goods or services on behalf of such principal separately;
(b) particulars including description, value and quantity (wherever applicable)
of goods or services received on behalf of every principal;
(c) particulars including description, value and quantity (wherever applicable)
of goods or services supplied on behalf of every principal;
(d) details of accounts furnished to every principal; and
(e) tax paid on receipts or on supply of goods or services effected on behalf of
every principal.
(12) Every registered person manufacturing goods shall maintain monthly
production accounts showing quantitative details of raw materials or services
used in the manufacture and quantitative details of the goods so manufactured
including the waste and by products thereof.
(13) Every registered person supplying services shall maintain the accounts
showing quantitative details of goods used in the provision of services, details
of input services utilised and the services supplied.
(14) Every registered person executing works contract shall keep separate
accounts for works contract showing -
(a) the names and addresses of the persons on whose behalf the works contract is
executed;
(b) description, value and quantity (wherever applicable) of goods or services
received for the execution of works contract;
(c) description, value and quantity (wherever applicable) of goods or services
utilized in the execution of works contract;
(d) the details of payment received in respect of each works contract; and
(e) the names and addresses of suppliers from whom he received goods or
services.
(15) The records under the provisions of this Chapter may be maintained in
electronic form and the record so maintained shall be authenticated by means of
a digital signature.
(16) Accounts maintained by the registered person together with all the
invoices, bills of supply, credit and debit notes, and delivery challans
relating to stocks, deliveries, inward supply and outward supply shall be
preserved for the period as provided in
section 36 and shall, where such
accounts and documents are maintained manually, be kept at every related place
of business mentioned in the certificate of registration and shall be accessible
at every related place of business where such accounts and documents are
maintained digitally.
(17) Any person having custody over the goods in the capacity of a carrier or a
clearing and forwarding agent for delivery or dispatch thereof to a recipient on
behalf of any registered person shall maintain true and correct records in
respect of such goods handled by him on behalf of such registered person and
shall produce the details thereof as and when required by the proper officer.
(18) Every registered person shall, on demand, produce the books of accounts
which he is required to maintain under any law for the time being in force.